The 2013 IMC Proceedings Procedure:

Everybody who presented a lecture or a poster has been invited to deliver a paper either before or at the IMC, or else shorty afterwards, to ensure a timely production of the Proceedings. The editing procedure is as follows:

• When a paper is received, it is checked for major issues (readability of the files, completeness, suitability/quality of the figures, adherence to the general instructions, etc.), after which the contact author will receive an acknowledgement of receipt together with a request for any additional items needed, if any.
• A first editing of the paper is done by Paul Roggemans and Przemysław Żołądek. This may result in improving style and English language and minor corrections of content. If major corrections of content are required, expert advise will be sought, to be presented to the authors. Also, figures may be improved to obtain better quality in black-and-white printing. Finally, the paper will be put in the required LaTeX format, if not yet done so by the authors. The result of this first editing is then transferred to Marc Gyssens.
• A final editing is done by Marc Gyssens. This may result in further improvements to the style and the English language as well as minor corrections of content not picked up during the first editing. Also, the (in principle) final layout is made. The proofs resulting from this final editing are then forwarded to the contact author.
• The contact author is asked to proofread and approve the version sent to him or her. If something was unclear during the final editing process and/or if the editor deemed it necessary to make some minor corrections of content, the mail with the proofs will contain specific author queries regarding these issues. Answers to these author queries and corrections from the proofreading should be returned to Marc Gyssens at the contact author's earliest convenience. As usual with proofs, authors should avoid proposing changes that may affect the layout, to the extent possible. In some cases, the proposed changes may require a short email dialogue between the editor and the contact author. Marc Gyssens applies the author corrections and forwards the corrected version to his colleagues.
• Paul Roggemans or Przemysław Żołądek proofread the paper again, and check the quality of the figures by test printing. Corrections/changes resulting from this are applied by Marc Gyssens, who prepares a preliminary camera-ready version of how the paper will appear in the Proceedings. This preliminary version will be put on-line.

Authors can follow the progress of the editing process in the table below. Each time one of the five stages above is finished, the date of completion will be entered in the corresponding column. Once the entire process is completed, authors can download the preliminary version by clicking on the title.

The editors will also prepare the front and back material, and, when all the papers are ready, Marc Gyssens will compile the Proceedings.

Suitable pictures taken at the 2013 IMC will be selected to be inserted under the articles, space permitting. The entire Proceedings will then be proofread one last time by a team of expert proofreaders not containing the editors. When their corrections are applied, the Proceedings will be put on-line and all participants at the 2013 IMC will receive an email containing the information required to access them.

In optimal circumstances we manage to do 3 papers per week. This means that, for the 67 papers presented at this IMC, we need at least 6 months to complete the Proceedings. Of course, all editors are volunteers, and other commitments may therefore interfere with this optimal scenario. Nevertheless, delays in the recent past were mainly due to late submission of papers.

The printed version of the Proceedings will be available at the 2014 IMC in Giron, France. All participants having requested a printed copy will receive their copy either at the 2014 IMC, if they are present, or, else, through a friend or colleague who is present, or, else, if no such person could be found, via mail.

The PDFs and all metadata of the papers including abstracts are uploaded to the ADS abstract service by Paul Roggemans.